SQL – Backup Report

The simple query to find the database backup status

The select statment consists of

  1. ServerName
  2. dbname
  3. BackupStartDate
  4. BackupFinishDate
  5. BackupAge
  6. Size
  7. status
  8. Type

The query will only run from sql 2005 and later version.

 CONVERT(VARCHAR(10), b.backup_start_date, 103) +   + convert(VARCHAR(8), b.backup_start_date, 14) backup_start_date, 
 CONVERT(VARCHAR(10), b.backup_finish_date, 103) +   + convert(VARCHAR(8), b.backup_finish_date, 14) backup_finish_date, 
        when (DATEDIFF(hour, b.backup_start_date, getdate())<24)then 'Success' 
        when (DATEDIFF(hour, b.backup_start_date, getdate())>=24)then 'Failed' 
      end Status, 
DATEDIFF(hh, b.backup_finish_date, GETDATE())BackupAgeInHours, 
(b.backup_size/1024/1024/1024 )BackupSize, 
case b.[type] 
WHEN 'D' THEN 'Full' 
WHEN 'I' THEN 'Differential' 
WHEN 'L' THEN 'Transaction Log' 
END Type, 
ISNULL(STR(ABS(DATEDIFF(day, GetDate(),(Backup_finish_date)))), 'NEVER')DaysSinceLastBackup 
FROM sys.sysdatabases db  
Left OUTER JOIN (SELECT * , ROW_NUMBER() OVER(PARTITION BY database_name ORDER BY backup_finish_date DESC) AS RNUM 
FROM msdb.dbo.backupset) b ON b.database_name = db.name  AND RNUM = 1 
where dbid<>2
 The Second part is for sending an HTML Email. This requires a dbmail configured on the server.

 SET @tableHTML = 
  N'<H1>Databases Backup Report</H1>' + 
  N'<table border="1">' + 
  N'<tr><th>Server Name</th><th>DatabaseName</th> 
  <th>[BackupAge (Hours)]</th> 
  </tr>' + 
  CAST ( (    
  td=SERVERPROPERTY('ServerName'),' ', 
  td=db.name,' ', 
  td =CONVERT(VARCHAR(10), b.backup_start_date, 103) +   + convert(VARCHAR(8), b.backup_start_date, 14),' ', 
  td=CONVERT(VARCHAR(10), b.backup_finish_date, 103) +   + convert(VARCHAR(8), b.backup_finish_date, 14),' ', 
  td= case 
        when (DATEDIFF(hour, b.backup_start_date, getdate())<24)then 'Success' 
        when (DATEDIFF(hour, b.backup_start_date, getdate())>=24)then 'Failed' 
      end,' ', 
td= DATEDIFF(hh, b.backup_finish_date, GETDATE()),' ', 
td=(b.backup_size/1024/1024/1024 ),' ', 
td=case b.[type] 
WHEN 'D' THEN 'Full' 
WHEN 'I' THEN 'Differential' 
WHEN 'L' THEN 'Transaction Log' 
END ,' ', 
td=ISNULL(STR(ABS(DATEDIFF(day, GetDate(),(Backup_finish_date)))), 'NEVER'),' ' 
FROM sys.sysdatabases db  
Left OUTER JOIN (SELECT * , ROW_NUMBER() OVER(PARTITION BY database_name ORDER BY backup_finish_date DESC) AS RNUM 
FROM msdb.dbo.backupset) b ON b.database_name = db.name  AND RNUM = 1 
where dbid<>2 
      FOR XML PATH('tr'), TYPE  
  N'</table>' ; 

 EXEC msdb.dbo.sp_send_dbmail @recipients='pjayaram@appvion.com', 
  @subject = 'Database Backup', 
  @body = @tableHTML, 
  @body_format = 'HTML' ;

About Prashanth Jayaram

DB Technologist, Author, Blogger, Operations-Mgr at CTS, Automation Expert, Technet WIKI Ninja, MVB and Powershell Geek You can connect me via https://social.technet.microsoft.com/profile/prashanth jayaram/ http://www.sqlshack.com/author/prashanth/ https://www.tumblr.com/blog/prashantjayaram http://www.sqlservercentral.com/blogs/powersql-by-prashanth-jayaram/ http://www.toadworld.com/members/prashanthjayaram/ My Articles are published in following sites http://www.ssas-info.com/analysis-services-articles/ http://db-pub.com/ http://www.sswug.org/sswugresearch/community/
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4 Responses to SQL – Backup Report

  1. balu says:

    thanks for the script..Much appreciated

  2. Peter says:

    How can I use this script only for full backups?

    • Select
      CONVERT(VARCHAR(10), b.backup_start_date, 103) + + convert(VARCHAR(8), b.backup_start_date, 14) backup_start_date,
      CONVERT(VARCHAR(10), b.backup_finish_date, 103) + + convert(VARCHAR(8), b.backup_finish_date, 14) backup_finish_date,
      when (DATEDIFF(hour, b.backup_start_date, getdate())=24)then ‘Failed’
      end Status,
      DATEDIFF(hh, b.backup_finish_date, GETDATE())BackupAgeInHours,
      (b.backup_size/1024/1024/1024 )BackupSize,
      case b.[type]
      WHEN ‘D’ THEN ‘Full’
      WHEN ‘I’ THEN ‘Differential’
      WHEN ‘L’ THEN ‘Transaction Log’
      END Type,
      ISNULL(STR(ABS(DATEDIFF(day, GetDate(),(Backup_finish_date)))), ‘NEVER’)DaysSinceLastBackup
      FROM sys.sysdatabases db
      Left OUTER JOIN (SELECT * , ROW_NUMBER() OVER(PARTITION BY database_name ORDER BY backup_finish_date DESC) AS RNUM
      FROM msdb.dbo.backupset where type=’D’) b ON b.database_name = db.name AND RNUM = 1
      where dbid2

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